The person organizing the get-together has a responsibility to the other participants to hold an effective meeting. Participants also need to stay on track and complete tasks to maximize use of time.

The responsibilities start even before the meeting begins.

Attendees, Location and Timing

The organizer makes the key decisions prior to the meeting. The organizer may or may not be the person who will chair the meeting, but they should work closely together prior to the meeting.

  • Number of attendees: The people in attendance should correspond to the tasks that need to be completed. Any group larger than four needs some planning to be successful. Having more than 10 members is generally unwieldy, and very little is likely to get accomplished
  • The right attendees: The group should include a mix of decision makers and those supplying the information for the decision maker. Include those with different viewpoints on the action, but it is not necessary to include every one is effected by the decision. Representatives should be present that can carry to the message back to other stakeholders. It is better to reconvene to modify a decision than to never make a choice because the meeting is too large to accomplish anything.
  • Obtain the right sized location: It may seem obvious, but the place should be big enough for the participants and material, but not so big that it is difficult for participants to interact.
  • Setting the length: It is important to provide enough time so that all viewpoints can be expressed. If too much time is allocated, the chairperson can adjourn early. An alternate strategy is to schedule a very short time, in an effort to force the group to come to a decision quickly.
  • Setting the meeting time: One strategy is to have early morning meetings, in order to bring in everyone before the demands of the day interfere with attendance. Others prefer a bit later, so that persons can address overnight emails or late phone calls before attending. Similar issues are present in gatherings scheduled after lunch.
  • Luncheon meetings vary in popularity, between those that prefer a free lunch if one is provided, and those that reserve their time for things outside work. Knowing the team and the budget is helpful in deciding on scheduling at mealtime.
  • Offsite meetings should include a provision for travel time in everyone’s schedules.

Setting the Meeting Agenda

For the gathering to be successful, the organizer should prepare an agenda, with the important topics to discuss and the topics on which decisions should be made.

The agenda should be sent out ahead of the meeting, preferable more than a day in advance, giving participants an opportunity to review and suggest appropriate topics and others to invite, although it is still the organizer’s decision on who can attend in order to maintain focus and effectiveness.

If there are multiple agenda items, the organizer can allocate a specific time allotted for each item, which the meeting chair can enforce.

With proper preparation, meetings will be much more likely to accomplish appropriate goals, and improve productivity for the members and the organization.


It is information and decisions that determine the success of businesses. Decisions on product lines determine whether the business will operate in an intensely competitive market, for example. Decisions on the shop floor affect product quality and whether customers find it acceptable or otherwise. Decisions on the employee front can determine whether there is a committed or aggrieved group to support business operations.

Decision Process and Information Systems

In this article, the focus is on the decision making process.

Even supposedly rational business decisions are usually affected by the decision maker’s personal traits, affecting its quality. Many decision makers might also not be aware of the ways decisions are made, and how these can be improved. It is these issues that form the focus of this article.

The Decision Making Process

The process of making decisions has several dimensions.

  • There is a psychological dimension of being affected by the needs, preferences and values of the individual who makes decisions
  • Many people are able to make decisions in a logical manner by considering all relevant issues and arriving at a rational decision
  • Then there are the day-to-day routine decision-making as when you decide to cross the road when the Walk signal turns green

Many kinds of biases typically affect decisions. The persons making them might not even be clearly aware of these biases. Wishful thinking, selective search for supporting evidence and inertia that prevents new ways of thinking are just a few examples of the kinds of biases that can lead to deciding poorly.

There are also different styles of decision making.

  • Some people consider the pros and cons of alternative decisions
  • Others might select the first one that seems likely to work
  • Yet others might look for some kind of supernatural guidance
  • A few might even decide by tossing a coin

There are also those who prefer to leave decision making to others and just carry out the given decisions.

Business Decisions

A great deal of literature is available on business decision making. Because of their impact on business success, business decision-making has become an important issue of business management.

Business decisions are complicated by many uncertainties. Economic conditions can change, competitors can retaliate in different ways and technology developments can turn sound decisions into poor ones. Decisions might also have to be made on the basis of ambiguous or incomplete information.

In such a context, experienced managers might turn to the age-old practice of deciding by intuition. Intuitive decisions can often turn out to be good decisions because past experiences might influence them in less obvious ways.

On the other hand, tools have been developed to make the decision-making process transparent and to handle uncertainty, and even to cope with competitor responses.

  • Graphic tools like decision trees and influence diagrams can clarify the issues involved
  • Probability distributions can provide some idea of the risk posed by uncertainties
  • Using game theory, decisions that consider likely competitor responses can be developed

Using the tools requires training and conscious effort as they do not usually represent the way people think. The tools do bring the issues involved in decision-making up front (instead of being tacit assumptions never clearly expressed), and generally lead to better decisions.

The quality of business decision making can significantly affect a business’s success. Decisions based on relevant information, made in a structured manner, have much better chances of leading to successful outcomes. Modern management information systems can provide timely information to business managers. A careful look at the decision-making practices of managers can help further improve the process.

The following is a guest post from Avky Inc co-founder Alex Vasser.

Entrepreneurs are at the forefront of innovation through creation and invention. They are not only able to create products and services, but are also able to create jobs through their unique traits. They can facilitate a ripple effect through business sectors at the micro and macro level. But what are entrepreneurial qualities? What are the qualities and traits that separate the person who creates a business from the person who works for a business?

The Drive to Succeed

Drive and focus are the very marrow of the entrepreneur’s backbone. However, what does it mean to succeed? Where does this drive originate from? They are leaders that are able to see a problem and offer a viable way of fixing it. They are not in it to alter it in minute amounts or offer a temporary solution. They seek to offer a solution that will completely eliminate the problem altogether. It is a product and a service that makes people think, “Well I be damned. Why didn’t I think of that?” This is an innate entrepreneurial quality: the ability to think ahead of the pack and act upon it.

Risk-Takers: Smart Decision Making

Any person interested in starting a business needs to be a competitive risk taker. Entrepreneurs take risks that are backed up with sufficient qualitative and quantitative data. They do not make blind, stupid decisions. They take smart risks while charging ahead with confidence.

Cater to Market Demands

People who have successful business startups have learned to have a feel for market wants and needs, enabling them to know how to properly fill that need. They do not obtain this intuition as a result of some extra sense or magical power, but rather from observation of past trends, interpreting the current market situation, and knowing their audience and target niches. This trait allows them to reap the benefits of continued success.

Emotional Intelligence: Harness Relationships

Entrepreneurs have high emotional intelligence that enables them to relate with exceptional skill to other people. This skill tells them what will fail and what will succeed by observing how people around them act and react in the early stages of a product’s development. They may take a loss on certain products, but quickly learn what will work, as well as what will not work, and cut their losses more quickly than those who lack emotional intelligence.

The entrepreneurial spirit allows them to search for new channels, avenues, and resources to grow their business. They typically do not burn bridges, but rather focus their energy on building business and social networks in order to increase the size and success of their business.